TEFHEALTH.SE Privacy policy

Last updated December 17, 2025

1. Introduction

This Privacy Policy explains how we collect, use, and protect your personal data when you visit this website. The site is part of the TEF‑Health initiative, where we serve as the Swedish Node of the wider European TEF-Health project. We comply with the General Data Protection Regulation (GDPR), applicable Swedish law, and other relevant EU regulation.

2. Data controllers

Personal data processed through this website is handled under joint controllership by:

TEF‑Health Consortium
Website: https://tefhealth.eu
Contact: https://tef.charite.de/helpdesk
For consortium-level privacy details, see the TEF‑Health Privacy Policy.

Local Contact Point (Karolinska Institutet)
Karolinska Institutet
Contact: tef-health@ki.se

3. Data protection officers (DPOs)

For data protection inquiries, you may contact:

Karolinska Institutet DPO
Email: dpo@ki.se
Website: https://ki.se

RISE DPO
For information on RISE’s data processing and DPO contact, please refer to:
Personal Data Processing at RISE
Email: dpo@ri.se
For consortium-level DPO queries, see TEF‑Health’s privacy page linked above.

4. What data we collect

When you use the Contact Form, we collect:
  • Name
  • Email address
  • Organization
  • Message content

Additionally:
  • Server Log Files: IP address, browser type, operating system, date/time of access (retained for 7 days for security purposes).

5. Purpose of processing

  • Responding to inquiries submitted via the contact form.
  • Coordinating with TEF‑Health consortium partners if your inquiry relates to project activities.
  • Ensuring website functionality and security.
  • Complying with Swedish public‑authority disclosure rules.

6. Legal basis

  • Consent: When you submit the contact form (Art. 6(1)(a) GDPR).
  • Legitimate Interest: For security and technical maintenance (Art. 6(1)(f) GDPR).
  • Legal Obligation: For disclosures under Swedish law (e.g., Public Access to Information and Secrecy Act).

7. Data sharing

Data may be shared among TEF‑Health consortium partners as necessary to respond to your inquiry. No data is sold or used for marketing.

8. Transfers outside the EU/EEA

If data is transferred outside the EU/EEA, appropriate safeguards (e.g., Standard Contractual Clauses) will be applied.

9. Retention

  • Contact form data: Retained only as long as necessary to respond.
  • Log files: Retained for 7 days.
  • Statutory retention may apply for KI as a public authority.

10. Your rights

You have the right to:
  • Access, rectify, or erase your data.
  • Withdraw consent at any time.
  • Object to processing.
  • Lodge a complaint with a supervisory authority.
To exercise your rights, contact:
TEF‑Health Swedish Node, Consortium, Karolinska Institutet, or RISE at the emails above.

11. Security

We implement technical and organizational measures to protect your data.

12. Links

Our site may link to external websites. We are not responsible for their privacy practices.



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